EMERGENCY
PROTOCOLS
Florida Hebrew University is committed to maintaining the continuity of education and communication during emergencies. Our emergency protocols ensure minimal disruption to our academic programs due to technical failures or natural disasters.
FHU EMERGENCY PROTOCOLS
​Table of Contents
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Technical Disruptions (Khas Weh'Shalom)
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External Service Outages
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Alternative Platforms
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Rescheduling Classes
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Natural Disasters and Major Emergencies (Khas Weh'Shalom)
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Pre-Event Preparation
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Communication Channels
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Mailing Assignments
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Student Computer and Internet Issues (Posted in the Student Affairs Section) (Khas Weh'Shalom)
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PDF Materials
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Emergency Learning Kit
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Regular Training and Education
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Faculty Training
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Student Education
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Post-Emergency Review
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Feedback Mechanism
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1. Technical Disruptions (Khas Weh'Shalom)
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External Service Outages:
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Notification: If an external service outage occurs, all students and faculty will be notified via SMS and alternative communication channels. Updates will include the nature of the issue and expected resolution time.
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Alternative Platforms: In case of prolonged outages, backup platforms such as Google Classroom or WhatsApp groups will be used to share materials and assignments.
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Rescheduling: Any classes missed due to outages will be rescheduled, and the new timetable will be communicated to all students.
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2. Natural Disasters and Major Emergencies
(Khas Weh'Shalom)
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Pre-Event Preparation:
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Monitoring and Alerts: FHU will monitor weather reports and issue advance warnings to students and staff, advising them to secure personal safety and prepare for potential disruptions.
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Distribution of Materials: Students will receive PDF files of essential learning materials and assignments, which they are responsible for printing in advance for preventative emergency purposes.
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During an Emergency:
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Communication Channels: Use multiple channels, including emails, SMS, and phone calls, to maintain communication.
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Mailing Assignments: Should digital access be compromised, students can send assignments through postal mail, with deadlines extended as necessary.
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3. Student Computer and Internet Issues (Posted in the Student Affairs Section)
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Temporary Access Solutions:
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Alternative Locations: Students facing personal technical issues should seek alternative locations, such as libraries or community centers, to access online classes and resources.
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Device Borrowing: Encourage borrowing devices from family or friends if personal equipment fails.
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Class Recording Access:
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Recorded Sessions: All online classes will be recorded and made available to students who miss live sessions due to technical difficulties.
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IT Support: Students experiencing issues should contact the university's IT support for troubleshooting and assistance.
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4. Backup Plans and Resources
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PDF Materials: Essential learning materials will be provided as PDF files for students to print in advance, ensuring they have access during potential disruptions.
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Emergency Learning Kit: Students are encouraged to maintain an emergency kit, including notebooks, pens, textbooks, and printed syllabi.
5. Regular Training and Education
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Faculty Training: Faculty members will undergo regular training to familiarize themselves with emergency protocols and alternative teaching methods.
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Student Education: Students will be educated about emergency procedures and access to alternative resources and support.
6. Evaluation and Improvement
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Post-Emergency Review: After an emergency, FHU will evaluate the effectiveness of the response and update protocols as needed to improve preparedness.
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Feedback Mechanism: Feedback will be collected from students and staff to identify areas for improvement and enhance future emergency planning.